Maintain a Job Card for each and every activity before starting without a miss.
Obtain PO from the client before starting any activity.
Budget allocation to all the parties (Employees, Vendors, and Misc) involved in particular activity.
Keep proper track of the activities and expenses of every project mentioned in the job card list.
Raise Invoice for all activities as soon as it the month ends or the activity comes to an end.
Review all invoices for appropriate documentation and making approval prior to payment.
Sort and match invoices and check requests.
Set invoices up for payment.
Prioritize invoices according to cash discount potential and payment terms.
Vendor file maintenance and responding to all vendor inquiries.
Reconcile vendor statements, research and correct discrepancies.
Assist in month end closing in regard to Reconciliation of payments and Prepare analysis of accounts.
Monitor accounts to ensure payments are up to date.
Resolve invoice discrepancies.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Maintain up-to-date billing system.
Follow up, collection and allocation of payments.
Carry out billing, collection and reporting activities according to specific deadlines.
Maintaining thorough, well organized accounts receivable customer files.
Research and negotiate chargeback claims.
Monitoring customer account details for non payments, delayed payments and other irregularities.
Investigate and resolve customer/client’s queries.
Organizing a recovery system and initiate collection efforts.
Communicating with clients via phone, email, mail or personally.
Assumes responsibility for effectively researching, tracking, and resolving (or properly referring) accounting or documentation problems and discrepancies.
Maintains regular contact with other departments to obtain and convey information and/or to correct transactions.
Keeps management informed of area activities and of any significant problems